Channels your clients use
Phone, email, chat, messengers, and forms—the bot switches between them smoothly while keeping a consistent conversation context.
AI assistant for real estate agencies
Don't lose clients you can't serve fast enough!
We boost real estate agents' productivity with intelligent software. We automate inquiry handling, client profiling, and appointment scheduling. Focus on market research and client relationships. Leave the technical work to technology.
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Agents are always out in the field
You no longer need to sit at a computer, fill out the CRM, draft property descriptions, or publish listings yourself. Focus on client relationships.
Full knowledge of every listing
The assistant taps into your listings database, maps, floor plans, school data, and infrastructure details to answer location and investment questions.
Matching the right agent to each client
We profile a client's communication style and select the agent with the right expertise and psychological fit.
How lead handling works
We turn sales and property acquisition scenarios into an automated process.
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1. Capturing the inquiry
A client calls, chats, or fills out a form. The assistant answers immediately, identifying the listing and lead source.
- •We handle phone, email, chat, and messengers in a single queue.
- •Contact history goes straight into the CRM in real time.
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2. Profiling the needs
The bot gathers preferences and budget, builds an initial psychographic profile, and suggests the best-fit properties.
- •Speech analysis uncovers decision style and priorities.
- •We instantly flag listings in the database that match the criteria.
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3. Coordinating calendars
The assistant books showings or intake meetings while syncing every agent's calendar.
- •We check the availability of multiple agents simultaneously.
- •The client receives an SMS/email confirmation with an option to reschedule.
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4. Handoff and reporting
The agent gets a notification with the full call log, recording, and recommended next steps.
- •We send a note to the team messenger or via SMS.
- •Transcripts, files, and lead status are saved in the CRM.
What your agency receives
Every conversation turns into structured data and concrete actions.
Transcripts and recordings
Full conversation logs with intent tagging and automated notes.
Agent recommendations
A list of agents matched to the client's profile along with the rationale.
CRM and portal updates
Automatic updates to listing cards, lead statuses, and rental/sales submissions.
Performance reports
A dashboard with lead volume, conversion rates, and assistant response times.
Numbers that speak for themselves
The AI assistant supports sales and rental teams in Poland and abroad.
Offices in our portfolio
70+
Commercial and residential agencies we serve on a subscription basis.
Average lead conversion
27%
This share of inquiries moves on to agent conversations thanks to instant bot responses.
Response time
< 10 s
We take over the call or message automatically before the client drops off.
Automated channels
5+
Phone, email, chat, messengers, and contact forms in a single scenario.
You no longer need a separate CRM
The AI assistant builds complete client records, updates statuses, and closes follow-ups without your team lifting a finger.
One source of truth
Contact history, intent, and the recommended next step are visible in one place for the entire office.
- ✔Synced conversations from phone, email, chat, and messengers
- ✔Psychographic profile and lead status updated after every interaction
Automated tasks
The bot creates reminders, delegates follow-ups, and keeps track of meeting dates for agents.
- ✔Notifications via messenger or SMS for assigned agents
- ✔Task list with priorities and suggested responses
Integrations and exports
Conversation data flows into your reporting and marketing tools without manual re-entry.
- ✔Webhooks, APIs, and exports to spreadsheets and KPI reports
- ✔Publishing lead statuses to portals and analytics systems
Automated reports
Receive ready-made summaries of leads, meetings, and signed contracts every day without an analyst.
- ✔Daily and weekly reports sent via email or messenger
- ✔Dashboard with key KPIs: lead sources, response times, conversions
Broker endorsements
Sales and rental teams share their results after deploying the AI assistant.
“Within the first month we closed 30% more showings because the bot doesn't let any inquiry slip.”
Anna Kędziora
Head of Sales, Home4You
“The system automatically matches the right agent to each client. Our specialists only handle the most promising conversations now.”
Paweł Morawski
Managing Partner, Prime Estates
“We stopped reporting results manually. Every morning I receive ready KPIs for the entire office in my inbox.”
Ewa Markowska
COO, CityRent
Implementation recommendations
Accelerate your launch with our best practices.
Integration
Integrate with CRM and calendars
Connect the assistant to your CRM and Google or Outlook calendars so bookings appear automatically.
Personalization
Profile agents and clients
Enrich your agent database with specializations and soft skills to let the bot match the right person to every inquiry.
Automation
Define conversation scripts
Prepare scripts for sales, rentals, and property intake so the assistant recognizes intent within the first sentences.
See an automation example
Try the listing description generator that creates copy directly from photos—just like in our client deployments.
Implementation – costs
Move from pilot to full automation with a transparent pricing model.
Implementation and API integrations
from PLN 5,000 net
We map your processes, connect APIs to your CRM, broker systems, and listing portals. Final pricing depends on the number of integrations and automation scope.
Operations and administration
from PLN 600 net per month
We manage infrastructure, server costs, and AI tokens while keeping call scripts up to date. P4U monitoring and support ensure reliable performance.
Frequently asked questions
Learn more about integrating with your agency and deployment requirements.
What is the AI Assistant for real estate agencies?+
It's an AI bot designed for real estate offices that takes over inquiries (phone, email, chat, messengers, forms), profiles clients, matches the best agent, and automatically books appointments while keeping calendars in sync.
How does the assistant prevent you from losing clients?+
The assistant answers calls and messages instantly (average response time <10 s), gathers details, proposes listings, and immediately schedules a meeting with the best agent—so no inquiry goes unanswered.
Which communication channels does the bot support?+
The bot handles phone, email, chat, messengers, and contact forms in a single, cohesive flow—that's 5+ automated channels.
How does the bot profile a client's needs?+
The bot collects preferences, budget, and other criteria, then analyzes statements to determine decision style and priorities. It tags listings that match those requirements and builds an initial psychographic profile.
How does calendar coordination and booking work?+
The assistant checks the availability of multiple agents at once, books a slot in synchronized calendars (Google/Outlook), and sends the client a confirmation via SMS/email with a rescheduling option.
What data goes into the CRM and what call records are stored?+
Contact history, transcripts, recordings, intent labels, automatic notes, and the recommended next step are saved to the CRM in real time. The bot also updates listing statuses and lead stages.
What reports and data will I receive after deployment?+
You get a KPI dashboard (lead sources, conversions, response time), daily and weekly email/messenger reports, plus summaries of meetings and signed agreements.
How effective is the assistant? What results can I expect?+
In the portfolio described: 70+ offices served, average lead conversion around 27%, and response times under 10 seconds. Results may vary depending on the agency and configuration.
Do I need to change my CRM to use the assistant?+
No—the assistant can manage full client records without an extra CRM, yet it also integrates with your existing CRMs and calendars to update information automatically.
What does the technical integration look like (CRM, calendars, data export)?+
Integration covers connecting to CRMs and Google/Outlook calendars, webhooks, APIs, and exports to spreadsheets and reporting tools. This way, data flows into your systems without manual work.
Can I customize how the bot works for my agency?+
Yes—you can enrich your agent database with specializations and soft skills, define call scripts for sales, rentals, and property intake, and set matching rules between agents and clients.
What materials and automations does an agent receive after a handoff?+
The agent gets a full notification with the conversation log, recording, transcript, recommended next steps, and a note sent via team messenger or SMS.
How long does implementation take and what does it depend on?+
Implementation time depends on integration scope, number of agents, and the level of script customization. Contact the deployment team for a detailed quote and schedule.
How do I book a demo or reach the team?+
Call +48 727 185 763 or request a demo meeting via the contact form—the team will arrange a presentation and consultation.
What are the data security and protection standards?+
The system stores transcripts and recordings and pushes data to CRMs and reporting tools. Details about storage, encryption, and GDPR compliance are shared during implementation—contact us for specifics.
Let's talk about bringing AI to your agency
We'll show you how the AI assistant captures inquiries and supports agents within days of launch.